Wellness & Healthcare Assistant USE CASE
How We Can Help?
Free up your schedule and reduce stress. Let your assistant handle patient follow-ups, intake forms, and calendar management — so you can focus on better care and client relationships.
Appointment Scheduling & Reminders
Your assistant manages bookings, sends confirmations, and follows up — reducing no-shows and keeping your day structured.
Intake Forms & Documentation
From sending digital intake forms to organizing files, your VA keeps patient data streamlined and accessible.
Patient Follow-ups
Timely check-ins build trust. Your assistant sends follow-up messages, gathers feedback, and keeps communication flowing.
Call & Message Handling
While you’re in sessions, your VA can respond to routine questions, schedule changes, and missed calls.
Billing Prep & Insurance Coordination
Assistants can prepare invoices, verify insurance details, and make sure you’re not chasing down payments alone.
Less Admin, More Presence with Patients
Dr. Melissa Kaur, a physiotherapist in Seattle, spent her evenings sending reminders, answering questions, and chasing down missing intake forms. Despite working full-time, she still felt behind.
After hiring a Magniva Assistant, Melissa delegated all pre-appointment communication and calendar management. Now, she arrives at every session prepared, focused — and no longer burns out managing the backend alone.
No More Missed Messages
Jason Lin, a chiropractor, frequently missed calls while in sessions. Voicemails piled up, and follow-ups were slow, costing him new client opportunities.
His assistant now responds in real time, reschedules with ease, and logs every message. Jason doesn’t lose track of leads anymore — and his weekly bookings have never been more consistent.
Solo Practice, Smooth Operations
Natalie Torres, who runs a wellness coaching practice, was overwhelmed juggling admin, email replies, and session planning. Hiring a full-time staffer was too costly, but doing it alone wasn’t sustainable.
With virtual support, she now automates new client onboarding, maintains accurate scheduling, and sends customized check-in emails. Natalie finally feels like she’s running a business — not being run by it.
