PAINTING SERVICES VIRTUAL ASSISTANT

You Paint Walls — We Paint the Bigger Picture

Your VA handles lead intake, quote follow-ups, calendar changes, payment tracking, and review collection — so you can focus on beautiful finishes, not business admin.

Pricing

How a VA Supports Your Painting Business

Morning rush hour? Choose our “Mini Package” for fast booking and inbox control.

Need full-day support? Our “Open-Close Package” is made for you.

Estimate Booking & Lead Capture

Responds to inquiries fast and books on-site or remote estimates.

Calendar Coordination & Job Routing

Organizes job schedules and ensures painters are aligned with daily plans.

Client Follow-Ups & Status Updates

Reaches out to leads after estimates and reminds past clients for referrals

Client Reminders & Arrival Notifications

Sends reminders and arrival windows to reduce no-shows and late starts.

Invoice Sending & Payment Reminders

Delivers invoices promptly and sends reminders for any outstanding balances.

After-Job Review Requests

Follows up with happy clients for testimonials and online reviews.

Material Coordination & Supplier Comms

Helps coordinate supply orders and ensures job readiness.

Weekly Project Recap Reports

Summarizes open jobs, completed work, pending invoices, and review feedback.

WHAT YOU CAN DELEGATE?

Call handling & estimate scheduling

01

Your VA responds fast — so you don’t lose leads while you’re on a ladder.

Job calendar & client coordination

02

They keep painters and customers aligned and informed.

Quote follow-ups & referrals

03

Polite nudges help you close more and stay top of mind.

Invoice prep & payment reminders

04

No more awkward chasing — your VA handles it.

Weekly visibility reports

05

Know where jobs, money, and customer feedback stand every week.

Review & reputation management

06

Client satisfaction becomes visible online.

We used to let leads sit in our inbox. Now they’re booked same day — it’s a game changer.

ColorPro Painting

Sacramento, CA

Invoices go out instantly, and clients actually pay faster. Our VA stays on top of it

Brush & Roll Co.

Raleigh, NC

Clients get reminders, painters get updates, and we just focus on the work.

TrueHue Painters

Mississauga, ON

A Message from the Founder

Running a painting business means managing precision, presentation, and people — all while fielding calls, writing quotes, rescheduling jobs, and chasing payments. And let’s be honest — the admin often takes more time than the painting itself.
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At Magniva, we designed our Painting Virtual Assistant services for solo painters, growing teams, and established businesses that want to stay organized and scalable without adding office overhead. Your VA handles bookings, calendars, quotes, invoices, and client communication — using tools like Jobber, Google Calendar, or your preferred system.
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Need partial support during peak hours?
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Our Mini Package gets you through the day.
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Need full-time admin relief?

The Open-Close Package handles everything.
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Focus on finishing walls — we’ll finish the workflow.
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Cenk Dalbudak
‍Founder,
Magniva Virtual Assistant Solutions