STAFFING AGENCIES VIRTUAL ASSISTANT

Fill More Roles — Without Filling Your Day with Admin

Your VA handles resume screening, interview coordination, client follow-ups, and CRM updates — so you can place candidates faster and stay focused on people, not paperwork.

Pricing

How a Staffing VA Keeps You Hiring — Not Hustling

Resume Screening & Shortlisting

Filters through applications, identifies qualified candidates, and sends you only the top profiles.

Interview Scheduling

Coordinates calendars between clients and candidates — with confirmations and reminders built-in.

Candidate Communication & Follow-ups

Handles touchpoints before and after interviews to keep candidates engaged and informed.

CRM Data Entry & Pipeline Updates

Logs all candidate activity, tracks open positions, and keeps client interactions organized.

Job Posting & Platform Management

Posts listings across sites like Indeed, ZipRecruiter, and LinkedIn — and ensures they stay updated.

Offer Letter & Onboarding Prep

Drafts offer documents, sends pre-onboarding materials, and coordinates start dates with candidates.

Reference Check Coordination

Manages outreach to references and compiles their responses into organized summaries.

Weekly Status Reporting

Prepares reports showing open positions, stage movement, candidate activity, and placements.

WHAT YOU CAN DELEGATE?

Candidate screening & shortlisting

01

Save hours by letting your VA sort through resumes and highlight top matches.

Interview scheduling & follow-ups

02

No more back-and-forth emails — your VA locks in times and ensures everyone shows up prepared.

Job board posting & updating

03

They publish new roles, refresh aging listings, and monitor application volume.

CRM & ATS management

04

Keeps your entire pipeline up to date — so no lead or candidate falls through.

Reference checks & onboarding prep

05

Handles all the admin that comes right before the placement — so you can move to the next role.

Client & candidate communication

06

Your VA sends timely, professional updates — improving experience and trust on both sides.

My VA screens candidates, manages interviews, and keeps our CRM tight. I’ve never felt more organized.

Nexus Staffing Solutions

Chicago, IL

We’re placing faster and following up better. Clients have noticed the difference.

BrightHire Agency

Miami, FL

I used to dread scheduling — now I don’t touch it. Our assistant handles it all.

Elevate Talent Group

Seattle, WA

A Message from the Founder

Staffing is a relationship business — but the admin behind it can drain your energy fast. Every resume, email, interview, and follow-up adds up. And before you know it, you’re working more on logistics than placements.
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That’s where a Virtual Assistant makes the difference.
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At Magniva, we created our Staffing VA service specifically for agencies and solo recruiters who want to scale without sacrificing time or candidate experience. Our VAs are trained in the tools you already use — from ATS platforms and job boards to CRMs and email workflows.
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They help you screen, schedule, follow up, and organize — so you can do what you do best: match the right people with the right roles.
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Whether you’re managing 5 open reqs or 50, your VA will be the steady hand in your backend. Less chaos, more placements.
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Let’s get you back to recruiting — we’ll handle the rest.
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Cenk Dalbudak
‍Founder,
Magniva Virtual Assistant Solutions