PROFESSIONAL COACHING VIRTUAL ASSISTANT

Coach with Clarity — We’ll Handle the Chaos

From scheduling to session notes, your VA supports your practice so you can focus fully on client transformation — not admin overwhelm.

Pricing

How a Coaching VA Helps You Stay Present — Not Preoccupied

Session Scheduling & Calendar Management

Confirms appointments, avoids double-booking, and gives you space between sessions to recharge.

Client Intake & Prep

Sends welcome emails, intake forms, and pre-session questionnaires so clients arrive informed and ready.

Follow-up & Accountability Reminders

Keeps clients engaged with personalized follow-ups, action-item nudges, and post-session summaries.

CRM & Notes Organization

Sorts your client data, tracks progress, and helps you recall exactly where each person left off.

Email & Message Management

Replies to basic inquiries, sends session reminders, and keeps your inbox from overflowing.

Workshop & Webinar Logistics

Manages registrations, sends out materials, and supports your group events behind the scenes.

Digital Resource Sharing

Delivers workbooks, recordings, or templates after sessions — all handled automatically.

Billing & Session Tracking

Logs hours, tracks remaining sessions, and follows up on payments with professionalism.

WHAT YOU CAN DELEGATE?

Scheduling & calendar flow

01

Your VA keeps your day balanced and clients properly spaced — no more Zoom fatigue.

Client onboarding & intake

02

They ensure every new client starts strong with the right forms, context, and tone.

Session note formatting & updates

03

Your assistant organizes notes and files so you always know where you left off.

Post-session follow-ups

04

Sends summaries, accountability emails, or check-ins — consistently and on time.

Payment reminders & logs

05

Manages outstanding balances with tact and keeps track of prepaid session packages.

Workshop & group program support

06

Your VA handles the tech, emails, and logistics so you can focus on delivery.

I used to prep client notes at midnight. Now, I just open my dashboard — it’s all ready for me.

Elevate Coaching Co

Boston, MA

My VA keeps track of sessions, sends reminders, and even helps with workshop logistics. She’s part of my team now.

Clarity in Action

Vancouver, BC

I doubled my client load without doubling my workload. That says it all.

Empower Path Coaching

Los Angeles, CA

A Message from the Founder

Coaching is personal. It’s about presence, trust, and impact.But when your day is buried in scheduling emails, note-taking, and logistics, it’s hard to bring your full energy to every session.
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That’s where we come in.
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At Magniva, our Coaching Virtual Assistants are trained to support transformational work. We help you streamline your backend so you can show up fully — whether in a one-on-one session, a group program, or a keynote workshop.
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Because when your energy goes into the work that truly matters, your results speak for themselves.
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Cenk Dalbudak
‍Founder,
Magniva Virtual Assistant Solutions